Report Writing Class 12 Format and Examples

Report Writing Class 12 Format and Examples

Report writing is an important part of English in Class 12. It helps students learn how to write clearly and give proper information about an event, activity or issue. This guide will explain the Report Writing Class 12 Format with Examples in a way that is easy to understand, so you can excel in your exams. Let’s learn the format, types and examples of report writing in simple steps.

What is Report Writing?

Report writing is a structured form of writing used to clearly and objectively communicate information on a specific topic. It is commonly used in academic, business, scientific and technical fields. Reports are used to share information in a clear and organized way.

Points to Remember in Report Writing:

A report is a written account of something that has happened. It is based on facts. Reports are used to share information in a clear and organized way.

1. Understand the Purpose
   Know why the report is being written (to inform, analyze, recommend, etc.) and who the audience is.
2. Follow a Standard Structure
   Common sections include:

• Title Page
• Table of Contents
• Executive Summary / Abstract
• Introduction
• Body (Findings, Analysis, Discussion)
• Conclusion

1. Be Clear and Concise
   Avoid unnecessary words; stick to the point. Use short paragraphs and bullet points when appropriate.
2. Use Headings and Subheadings
   Helps organize the content and guides the reader through the document.
3. Write Objectively
   Avoid personal opinions unless asked; base your writing on evidence and analysis.
4. Proofread and Edit
   Check for grammar, spelling, punctuation and formatting errors before submitting.
5. Maintain Consistent Formatting
   Use the same font, spacing and style throughout the document.
6. Keep It Professional
   Write in a less formal and more descriptive manner, while writing a report for a school magazine.

Format of Report Writing:

Here is the correct format to follow:

1. Title – The title should be short and related to the report. It grabs the reader’s attention and gives a clear idea of the topic.
2. Byline – Name of the person writing the report (do not include class or roll number).
3. Date – Mention the date (optional in CBSE but helps add details).
4. Introduction – Brief about what the report is about.
5. Body – Give details in 2-3 paragraphs (what happened, when, where, how, why).
6. Conclusion – End with results, suggestions, or your opinion (if needed).

Types of Reports

There are mainly four types:

1. Newspaper Report – Appears in newspapers. It is formal and uses third-person.
2. School Report – Related to school activities like competitions, visits.
3. Event Report- Related to Blood Donation Camp, Workshop by the school or community.
4. Incident Report - These focus on unexpected events and their outcomes like fire in the lab, theft or other issues.

Tips for Writing a Good Report

• Use past tense (as the event already happened).
• Use formal language, easy words and clear sentences.
• Keep it short and to the point.
• Write in paragraphs.
• Avoid spelling and grammar mistakes. These can make your report hard to read and affect your score.
• Don't add personal opinions in a newspaper report.

Report Writing Class 12 Format with Examples

Example 1: Newspaper Report

Title: City Flooded After Heavy Rainfall

Byline: By Radhika Mondal

Date: 4th June 2025

Introduction:

The city of Delhi experienced heavy rainfall on Tuesday night, causing major flooding in many areas.

Body:

Several roads were waterlogged and traffic came to a standstill. People were stuck in offices and schools. Emergency teams were sent to help. Many houses were flooded in low-lying areas. The metro services were also affected.

Conclusion:

The local government has promised to improve the drainage system. People are advised to stay indoors until the situation improves.

Example 2: School Report

Title: Inter-School Debate Competition Held at Green Valley School

Byline: By Arnab Sen

Date: 2^nd June 2025

Introduction:
An inter-school debate competition was organized by Green Valley School on 1^st June 2025. The event aimed to improve public speaking skills and encourage critical thinking among students.

Body:
Students from ten different schools participated in the event. The topic of the debate was “Technology is making us less Social”. Each team was given five minutes to present their views. The judges included experienced teachers and a guest speaker from a local college.

The competition was tough and all teams spoke with confidence and clarity. The team from Blue Bells School won the first prize. The second and third prizes went to Sunshine Academy and St. Mary’s School respectively.

Conclusion:
The principal praised the efforts of all participants and thanked the teachers for their guidance. The event was a big success and helped students gain confidence in public speaking.

 Practice Questions for Report Writing

1. School Event Report (Academic Context)

Question: You are the Head Student of your school. Write a report on the Annual Science Exhibition held in your school. Mention the date, theme, student participation, chief guest and key highlights of the event.

2. Business Report (Corporate Context)

Question: You are a Marketing Executive at XYZ Pvt. Ltd. Write a report to your manager on the decline in sales of a particular product over the last quarter, highlighting possible reasons and suggesting improvement strategies.

3. Environmental Report (Social/General Awareness)

Question: Write a report on the effects of plastic pollution in your city, based on a recent survey conducted by your environmental club. Include data, observations and suggestions for reducing plastic use.

Report writing is easy if you follow the correct format and stay clear. Practice writing on different topics to improve your writing skills. Use simple words and focus on what, when, where, why and how. Stay connected with Topperstrack.in for more information.

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Report Writing for Class 12 FAQs

1. What is report writing in Class 12 English?

Answer: Report writing is a formal way of presenting information about an event, issue, or activity. It includes facts and is written in a clear and structured format.

2. What is the format of a report for Class 12?

Answer: Here’s the correct format:

1. Title
2. Byline (Name of the reporter)
3. Date (optional)
4. Introduction
5. Body (main details)
6. Conclusion
7. What is the word limit for report writing in Class 12?

Answer: The word limit is usually 120–150 words, as per CBSE guidelines.

4. What tense is used in report writing?

Answer:  Use past tense to describe events that already happened. Use present tense only for general facts or ongoing situations.

5. Is the byline necessary in the report?

Answer: Yes, the byline (writer’s name) should be mentioned after the title. Don’t write your class or roll number.

6. How many paragraphs should a report have?

Answer: Ideally, a report should have 3–4 paragraphs: Introduction, Body (1–2 paragraphs), Conclusion.